Job Description

Employee is responsible for handling day-to-day Township business, carrying out the directives of the Manager, have excellent communication, organization, and time management skills.

Duties

• Scheduling and Coordination:
  Managing calendars, scheduling meetings and appointments, and coordinating travel arrangements.


• Communication:
  Answering and directing phone calls, handling incoming and outgoing mail, and managing electronic communication (emails).


• Record Keeping:
  Maintaining organized filing systems, both physical and digital.


• Document Preparation:
  Preparing QuickBooks reports for VFD and Commissioners meeting and other documents.


• Office Support:
  Ordering supplies, managing office equipment, and assisting with event planning.


• General Administrative Tasks:
  Performing basic AP/AR bookkeeping, payroll and handling other administrative tasks as needed.


• Customer Service:
  Providing a welcoming and helpful atmosphere to visitors and clients.


• Maintaining a Professional Image:
  Ensuring a tidy and organized workspace.


• Confidentiality:
  Handling sensitive information with discretion and professionalism.

Required Knowledge, Skills, and Abilities

• Must be proficient in Microsoft Office 365.


• Must be proficient in QuickBooks, Payroll and Microsoft Office 365


• Must possess good keyboarding skills and analytical skills, be able to interact with public and work independently.


• Strong communication skills are essential for effectively representing the executive and managing relationships with clients and colleagues.


• Excellent organizational skills are vital for managing schedules, projects, and information efficiently.


• Finally, effective time management allows the assistant to prioritize tasks, meet deadlines, and ensure smooth operations.

Minimum Education and Experience

• High School Diploma


• Must have at least 2 yrs experience. Prior municipal experience is a plus.

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