Clinical Operations Associate Job at Informatic Technologies, Inc., Morristown, NJ

V3dzekxjV1pGL2daU3FTSURsWmNYUTlZUkE9PQ==
  • Informatic Technologies, Inc.
  • Morristown, NJ

Job Description

One of our leading Pharmaceutical client is looking to hire a Clinical Business Operations Associate in Morristown, NJ.

Position Summary:

The role of the Clinical Business Operations Associate is to review and approve invoices and expenses against contracts established with the Research and Development function of Clinical Operations globally. Additionally, support and manage a variety of clinical contracts, various contract administrative and legal matters as needed. This role can work from Client's San Diego, CA or Morristown, NJ offices or Remote, but may require occasional travel between these two office locations.

The individual in this position will be responsible for managing processes and systems to support R&D's goal to make invoice review and approval tasks more efficient for the organization; and increasing the level of financial transparency and accountability within the R&D organization via implementation of effective contract management tactics and increased level of communications and information sharing with R&D contract owners.

Essential Functions: To perform this job successfully an individual must be able to perform each essential function at a proficient level.

Specific responsibilities will include but are not limited to:

  • Have knowledge of invoice schema, terminology, and methodology.
  • Take ownership of invoice email inbox ensuring timely receipt, processing, and tracking of invoices. Coordinate with the R&D contract owners to ensure invoice approvals and processing within 5 business days.
  • Assisting R&D contract owners with resolution of invoice disputes.
  • Collaborate with accounting/finance to ensure timely processing of payments through internal financial systems
  • Research and compare financial information using the contract budget and communicate discrepancies to budget owners. Ensuring payments are issued in accordance with contract terms and conditions.
  • Research and respond to payment status request from suppliers/vendors and internal partners.
  • Collaborating and liaising with internal stakeholders throughout the entire R&D organization and corporate support functions, including but not limited to FP&A, AP, Procurement, Legal, Clinical Operations and other Development functions, and external vendors, consultants, investigators and clinical trial sites.
  • Generating and distributing new PO requests and amending existing POs.
  • Reconciling and closing out POs for Contracts (e.g., confidentiality agreements, consulting agreements, clinical advisory board agreements, clinical trial agreements, research collaboration agreements, vendor services agreements and master agreements, task orders, and amendments).
  • Maintain and track status of contracts. Report updates to the study team/business owners.
  • Other financial and administrative tasks as needed.

Required knowledge, skills, and abilities.

  • Three years in-house experience at a biotechnology, pharmaceutical, or high-tech company, with demonstrated experience in accounting and/or contract drafting, negotiation, and management.
  • Thorough understanding of vendor/service agreements and the payment process, including tracking, negotiation.
  • Strong customer service focus and interpersonal skills, professionalism, organization, and flexibility
  • Strong attention to detail and multi-tasking skills, exceptional problem-solving abilities, and results oriented.
  • Ability to work under pressure, meet deadlines, and exercise sound business judgment.
  • Ability to work effectively across a matrix organization (legal, finance, IT, Procurement, and all levels of management)
  • Ability to work independently and prioritize tasks and deliverables with minimal daily instruction.

Qualifications/Professional Accreditations Required

  • BS/BA in a related discipline preferred in Accounting, Finance/Business
  • 3 years of accounting experience, preferably in a biopharma R&D organization, Life Sciences, CRO
  • Strong proficiency in Microsoft Excel, Word and Outlook, MS Teams, Workplace and software/systems (e.g., contract management systems, financial systems, etc.)

Job Tags

Contract work, Remote job,

Similar Jobs

Stratejic Relationships

Data Entry Clerk Job at Stratejic Relationships

Stratejic Relationships is looking for a detail-oriented Remote Data Entry Clerk to join our team. This position offers the flexibility of working remotely while ensuring the accuracy and efficiency of data management processes critical to our success. Key Responsibilities...

US Foods, Inc.

Delivery Driver Job at US Foods, Inc.

 ...Job Description JOIN OUR TRANSPORTATION TEAM! Great Delivery Truck Drivers are crucial to the US Foods team and one of the important faces of our organization. Our truck drivers strive for integrity and reliability while building trusting relationships with customers... 

VSolvit

GIS ANALYST II Job at VSolvit

 ...Job Description Job Description ***THIS IS AN EMPLOYMENT TERM OF UP TO 6 MONTHS*** Job Summary The GIS Analyst will support the Communication Discussion Support System (CDSS) services for Naval Computer and Telecommunications Station (NCTS) Guam, Base Communications... 

K&M CONCRETE CONSTRUCTION, INC

Estimator / Project Manager 97K-145K DOE Job at K&M CONCRETE CONSTRUCTION, INC

 ...experienced and detail-oriented Concrete Construction Estimator/Project Manager to oversee and drive projects from initiation to completion....  ...customer needs. Self-starter with strong efficiency in remote management and accountability. Bachelor's degree in project... 

Apple Lincoln Apple Valley

Receptionist P/T Job at Apple Lincoln Apple Valley

 ...profit. Our Vision is to be Famous for Extraordinary Customer Experiences with People who are Empowered to Create Growth and Loyalty for...  ...provide a warm welcome to our valued customers, no experience necessary. Our dealership has been rated a Top Minnesota Workplace in the...