Job Description

Job Description

Job Description

Job Description

In this role, the Event Coordinator will be responsible for planning, organizing, and executing a wide range of offline, virtual, and hybrid events such as hands-on training workshops, meet & greet pop ups, virtual webinars, conferences, and seminars. Your duties will include cross functionally collaborating with the Marketing, SCM, Accounting, and Sales team and liaising with vendors to ensure all logistical aspects of events run smoothly and exceed expectations. The ideal candidate is a strong team player who has excellent communication and organizational skills, a proactive problem solver, a creative & positive mindset, and the ability to thrive in a fast-paced environment. Displays exemplary attention to detail and manages time effectively as events rarely go exactly as planned.

Roles and Responsibilities (inclusive of; but not limited to)

Assist in planning, executing, and managing offline, virtual, and hybrid hands-on training workshops, meet & greet pop ups, virtual webinars, conferences, and seminars with attention to detail and due dates

Assist the event specialist/manager in overseeing each of the events to ensure they run smoothly and plan for

potential scenarios that could impact the integrity of the event

Manage inventory of print and digital event marketing collateral such as consent forms, catalogs, banners,

brochures, etc..

Process all invoices to vendors, organizers, and KOLs to make sure payments are fulfilled promptly

Research different vendors that fit the brand’s marketing efforts, creativity, and budget

Establish, manage, and build relationships with supply vendors and venue organizers

Analyze post-event metrics such as attendee demographics, survey results, chat and poll logs, speaker

performance, sales conversion trends, etc..

Identify and research into key competitors on their events, services, pricing, target markets and unique selling

propositions

Process training certificates once proper paperwork is received and sent from Sales Reps

Process honorarium checks

Monitor the Events dept inbox as needed, for event supply orders.

Attend trade shows and company events as needed

Someone who can build rapport and collaborate with diverse personalities is a plus. Position will be working with a number of external vendors for events.

Support the Marketing department, when necessary, especially for collaborative events

Cross functionally collaborates with the Marketing, Sales, Design, SCM, and Accounting team to achieve business goals through event marketing

Qualifications

Event Planning Experience 1 year required

Excellent written and verbal communication and interpersonal skills

Effective time management and ability to prioritize tasks to meet deadliness in a fast-paced event planning

environment

Strong organizational abilities and attention to detail to manage multiple tasks, deadlines, and logical aspects

of events and balance accuracy with timeliness

Ability to research, proactively solve problems, and make decisions using best judgement when details are unavailable

Creative thinking and problem-solving skills to develop innovative event concepts, troubleshoot issues, and

adapt plans as needed

Strong team player and flexibility & adaptability to handle ad hoc projects and unexpected challenges

Proficiency in event planning software & tools and Microsoft Office Suite

Benefits

1. Lunch Support: $250 per month ($3,000 annually)

2. Gas Benefit: $100 per month ($1,200 annually)

3. Medical, dental, vision insurance 100% covered for employee only (after a 3-month probation period)

4. 401K (after 3 months of employment)

5. Paid sick and vacation + holidays

6. Hybrid Schedule: Wednesday and Friday Work from Home

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