Executive Administrative Assistant Job at Vanguard Group Staffing, White Plains, NY

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  • Vanguard Group Staffing
  • White Plains, NY

Job Description

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide Administrative support to two Executives. The EAA will manage a wide range of administrative and executive support-related tasks and must be able to work independently, maintaining a high level of professionalism and confidentiality.  This role will also provide some support to the VP of Sales and two other Executives as needed.

This is a Hybrid, Monday through Friday, 9am to 5pm role. 

 

Responsibilities: 

  • Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.
  • Process and track travel and expense reports for the CEO and other Executives. 
  • Enter, analyze, extract, and manipulate data in Microsoft Excel.
  • Prepare and review sales reports, presentations and other documents. 
  • Process invoices and expense reports in a timely manner.
  • Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations.
  • Arrange domestic and international travel accommodations, including flights, hotels, and transportation.
  • Assist in various projects, meetings, and provide support to other Administrative Assistants as needed.

Must Have Qualifications:

  • Must have a minimum of 5 years of experience providing Administrative support to Senior Executives.
  • Must have advanced knowledge of Microsoft Excel (Formulas, VLOOKUP, Pivot Tables) 
  • Excellent written and verbal communication skills. 
  • Exceptional organizational skills with keen attention to detail
  • Strong time management skills and ability to meet deadlines
  • Experience with handling confidential information with discretion

Job Tags

Monday to Friday,

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