Job Description

Job Description

Job Description

Job Title: Full-Time Estate Manager
Location: Hillsborough, CA (Bay Area) - Open to Relocation (Assistance Provided)

Overview:
A private family in Hillsborough is seeking an experienced and professional Estate Manager to oversee the smooth operations of their primary residence as well as multiple local and out-of-state properties. The ideal candidate will be highly organized, detail-oriented, and able to manage staff, vendors, and projects with professionalism and efficiency. This is a hands-on leadership role that requires discretion, excellent judgment, and a genuine commitment to maintaining a welcoming and well-run home environment.

Properties:

• Primary residence in Hillsborough, CA (3-acres, 27k sq ft)
• Apartment in San Francisco, CA
• Los Altos Hills, CA (2-acres, 14k sq ft)
• Two out-of-state properties (primarily overseen by local property managers)

Household Staff:
2 Housekeepers, Chef, Laundress, Houseman, and Live-In Family Assistant

Key Responsibilities:

• Household Management: Oversee day-to-day operations of the Hillsborough residence and ensure high service standards across all properties.
• Staff Oversight: Supervise, support, and schedule household staff; foster a positive, respectful team culture.
• Property Oversight: Liaise with property management companies for out-of-state residences; conduct regular check-ins and provide family with updates.
• Vendor Coordination: Manage relationships with vendors, contractors, and service providers; negotiate contracts and ensure quality work.
• Budget & Administration: Track household expenses, manage budgets, and provide reports as requested.
• Event Support: Assist with planning and execution of family events, dinners, and gatherings.
• Family Support: Provide professional, thoughtful service with kindness and efficiency; anticipate needs and proactively resolve issues.
• Maintenance & Projects: Oversee repairs, renovations, and preventative maintenance across properties; ensure all systems and amenities are in top working order.

Qualifications:

• Minimum 5+ years of estate management experience in a private household or comparable setting.
• Proven ability to manage household staff and multiple properties.
• Strong administrative and financial management skills.
• Exceptional attention to detail and organizational abilities.
• Professional, kind, and discreet with excellent communication skills.
• Tech-savvy; comfortable with household management systems, spreadsheets, and remote coordination.
• Flexible and adaptable; able to handle a fast-paced, dynamic environment.
• Local knowledge of the Bay Area preferred.

Compensation:

• Competitive salary commensurate with experience
• Benefits package offered

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