Job Description

Job Description

Our client is seeking a proactive, detail-oriented person ready to step up to the Office Manager position to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services.

What You’ll Do

• Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships.
• Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing.
• Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE.
• Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials.
• Coordinate team events and contribute to a positive, organized office culture.

What We’re Looking For

• Experience managing daily operations in a small firm; AEC industry exposure preferred.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com.
• Highly organized, adaptable, and comfortable working independently in a fast-paced environment.
• A collaborative, proactive, and solutions-oriented mindset.

Requirements

• Bachelor’s or Associate’s degree preferred in business, communications, marketing, or related fields.
• High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices.
• High school diploma or GED required.

Location Options

• Norfolk, VA (Hampton Roads Region)

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