Job Description

Job Description

A well-known apparel and fashion brand is seeking a Facilities Coordinator to support its headquarters and global facilities. This individual will serve as the primary point of contact for all team members and guests, ensuring smooth day-to-day operations within a 200,000+ square-foot facility housing the brand’s factory, warehouse, studio, and corporate offices.

This role offers a great opportunity to learn the inner workings of a leading fashion company, develop administrative and project management skills, and contribute to creating a sustainable, safe, and efficient work environment.

Key Responsibilities

Facility Operations

• Oversee the maintenance, functionality, and appearance of the facility, ensuring it meets operational and sustainability standards.
• Serve as the main point of contact for all facilities-related requests, including security, site access, custodial, and building systems.
• Coordinate with vendors and manage maintenance schedules, service visits, and contracts.
• Conduct regular site walkthroughs to ensure compliance with health, safety, and cleanliness standards.
• Develop, update, and implement facility policies and procedures to maintain a well-organized workspace.
• Review and process invoices and assist with budget tracking and reporting.

Visitor Experience

• Maintain an inviting and organized reception area.
• Partner with security to ensure a positive and professional visitor experience.
• Greet team members, vendors, and guests in a personable and professional manner.
• Ensure visitor management systems are functioning smoothly and assist with escalations or notifications as needed.

Employee Experience

• Support onboarding by ensuring new hires have access to all facility systems and workspace needs.
• Manage kitchen service providers and ensure food, beverage, and supply areas are well-stocked.
• Coordinate event setups (e.g., company meetings, trainings, and team gatherings) with cross-functional departments.
• Communicate facility updates and information to employees as needed.
• Manage office supply orders and incoming mail to ensure timely delivery to team members.

Retail Facilities Support

• Provide cross-training and coverage support for retail facilities operations as needed.

Qualifications

• 1+ year of relevant administrative or facilities coordination experience in a fast-paced, creative environment.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Excellent communication and problem-solving skills with a proactive, helpful attitude.
• Ability to work onsite full-time, Monday through Friday.
• Proficiency in Google Workspace and Microsoft Office Suite.
• High attention to detail and a passion for sustainability and operational excellence.
• Strong customer service mindset and a collaborative approach.

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