Job Description

Overview Are you highly organized, detail-oriented, and thrive in a fast-paced, team-first environment? Our real estate team is looking for a motivated Administrative Assistant to join us. This is more than an administrative role: it’s an opportunity to grow alongside an industry-leading team while keeping our operations running at the highest level. You’ll play a critical part in ensuring every client has a seamless experience by managing contracts, deadlines, communications, and back-end systems that keep our agents free to focus on serving clients. Responsibilities Listing Manager (From Listing to Contract) – Own the seller experience from first contact to an executed contract. Prepare and organize all listing materials, from pre-listing presentations to marketing assets. Consult & coordinate with sellers on professional photography, staging, repairs, signage, and more to ensure properties shine. Manage MLS listings and marketing platforms, ensuring accuracy and visibility. Provide proactive weekly feedback to sellers regarding all showings and marketing activities. Coordinate and oversee all open houses & broker tours. Submit all necessary documentation to the office broker for file compliance. Input all necessary information into the client database and transaction management system. Transaction Coordinator (From Contract to Close) – Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing. Coordinate title/escrow, mortgage loan, and appraisal processes. Coordinate inspection and coordinate completion of repairs. Submit all necessary documentation to the office broker for file compliance. Organize client database entries and follow-up communication to nurture lasting relationships. Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation. Qualifications A master of organization – You thrive on checklists, deadlines, and details. A proactive communicator – You ensure everyone is in the loop before they even ask. Tech-savvy & efficient – You’re comfortable using MLS, CRM systems, and transaction management software. A team player with a customer-first mindset – You care about creating smooth, exceptional experiences for clients and colleagues alike. Compensation $40,000 yearly #J-18808-Ljbffr Robyn Icenhower & Associates

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