Virtual Assistant Job at Better Talent, Swedesboro, NJ

V3d3eklNU1hGdk1aVHFLQ0MxUlpYd2hWU3c9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Part time, Private practice, Work at office,

Similar Jobs

DSJ Global

Global Indirect Procurement Manager Job at DSJ Global

 ...POSITION SUMMARY: The Global Indirect Procurement Manager will be a valued business partner...  ..., Commercial and Manufacturing and Supply. The Indirect Procurement Manager creates...  ...Sciences, Business, Finance, Marketing, Supply Chain or other Operations related field.... 

proGroupX

Web Designer Job at proGroupX

 ...Web Designer proGROUPX is comprised of a select group of digital marketing specialists with expertise, excellence, and excitement. Our team has over 30 years of experience in email strategy and online performance marketing. Our strategies deliver engaging and relevant... 

Southeastern Grocers

Liquor Store Manager Job at Southeastern Grocers

Join to apply for the Liquor Store Manager role at Southeastern Grocers5 days ago Be among the first 25 applicantsJoin to apply for the Liquor Store Manager role at Southeastern GrocersSoutheastern Grocers is committed to a culture of belonging and fostering an inclusive... 

VASA Fitness

Certified Personal Trainer Job at VASA Fitness

 ...Job Description POSITION DESCRIPTION \n \n POSITION TITLE: CertifiedPersonal Trainer \n FLSA STATUS: Hourly \n COMPENSATION: Base pay is $12.00 per hour. Average pay is $18.00 per hour! \n Client Training Session Range: $22.00-$33.00 per hour!\... 

EverVet Partners

Veterinary Assistant Job at EverVet Partners

 ...Job Description Job Description Join Our Team as a Veterinary Assistant at Sand Creek Animal Hospital! Sand Creek Animal Hospital in...  ...prioritize patient comfort and strive to create a low-stress experience for every pet and client who walks through our doors....